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Gliffy Diagram
nameProcess Diagram
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Purpose

A CDISC Library account allows a user to access the Data Standards Browser and view the data standards in the CDISC Library.  This Work Instruction details the steps to provision (create) or deactivate a CDISC Library account.

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Step #RoleInstructions
1.0CDISC Library Support Technician

Receives a CDISC Library account request, either:

Note:  It is strongly preferred that all requests be submitted through the Account Request Form.  If an informal request is received, the CDISC Library Support Technician should direct the requesting party to the Account Request Form if appropriate.  Exceptions may be granted by CDISC Management.

2.0CDISC Library Support Technician

Reviews the account request to ensure the requestor is from a CDISC Member Organization listed on Our Members.

  • If they are, proceeds to the next step.
  • If not, directs the requestor to the Membership Team to assist further.  
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2.1CDISC Library Support Technician

Confirms the CDISC Member Organization will not exceed their account allowance with this request, referenced on the "Account Allowance" tab of the CLIB Users SharePoint file.  If the account will place the Member Organization over the account allowance, the Technician advises the Member Organization of this, and inquires if the Member Organization would like to purchase an additional account, or remove a current account user.

2.2CDISC Library Support Technician

Determines if the requestor is adequately authorized to request a CDISC Library account. 

  • If this is the CDISC Member Organization's first account, no further approvals are required.
  • If other CDISC Library accounts exist for the Member Organization, the requestor should also be the existing sole administrator for the other accounts, or the approval of the sole administrator should be obtained prior to proceeding with the request.
  • For CDISC Member Organizations with multiple CDISC Library accounts and administrators, the Library Technician obtains approval from all administrators or authorized parties, and confirms which individuals should be listed for new and existing account IT/Admin contacts.
2.3CDISC Library Support Technician

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3.0CDISC Library Support TechnicianInput Transposes the CDISC Library account request into Jira, creating a new customer profile for the CDISC Member Organization if one does not already exist.
3.1CDISC Library Support TechnicianAdvises the Azure Active Directory Administrator of the Jira ticket request into CDISC Jira.
4.0Azure Active Directory AdministratorProvision Provisions the new account in Azure AD B2C and Azure APIM using the CDISC Library User Account Provisioning instructions.
4.1Azure Active Directory AdministratorAdvises the CDISC Library Support Technician of the account creation.
5.0CDISC Library Support TechnicianCommunicates a Welcome Package to the new Account User, copying applicable Account Administrators.
5.1CDISC Library Support TechnicianNotates the client was notified and that the issue is being resolved on the Jira ticket, and closes the ticketClose the Jira ticket.Email everyone the Welcome email.

General Workflow

Include a general workflow diagram that summarizes this Work Instruction.

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