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Timeframes, fixed points in time, and other milestones may be defined in the context of a study as references to which the timing of other collected observations is related. In such cases, timeframes are referred to as reference periods and such fixed points in time and milestones are referred to as reference points.


Timing Relative to Reference Periods and Other Dates

The start and end dates (and times when applicable) of an applicant-defined reference period for a study are represented using variables RFSTDTC and RFENDTC respectively in the Demographics (DM) domain. Applicants may also define dates/times, in addition to a study reference period, from which to reference the relative timing of observations. In both cases, such dates are used as references from which to populate the variables described below.


NumVariable PopulationImplementation
1Days Relative to a Reference Start Date

Variables --DY, --STDY, and --ENDY represent the timing of observations in days relative to the reference start date in RFSTDTC where the value of:

  • --DY is the relative day of the date populated in --DTC for the observation,
  • --STDTC is the relative day of the date populated in --STDTC for the observation; and
  • --ENDY is the relative day of the of the date populated in --ENDTC for the observation.

All relative day values will be integers and there will be no study day 0. The reference start date is considered day 1 and the study day value is increased by 1 for each date following the reference start date and decreased by 1 for each date prior to the reference start date, e.g.:

--DY = (date portion of --DTC) - (date portion of RFSTDTC) + 1 if --DTC is on or after RFSTDTC
--DY = (date portion of --DTC) - (date portion of RFSTDTC) if --DTC precedes RFSTDTC
2Days Relative to Other Applicant-Defined Reference Dates

Applicants may represent days relative to other applicant-defined reference dates beyond a reference period for a study. In such cases:

  • Relative days will be represented in a nonstandard variable (NSV) in a --SUPP dataset associated with the domain. 
  • All relative day values will be integers and there will be no day 0.
  • The reference date is considered day 1 and the relative day value is increased by 1 for each date following the reference date and decreased by 1 for each date prior to the reference date.
3

Timing of Observation Start Relative to the Reference Period 

  • Variable --STRF represents the timing of observations relative to an applicant-defined reference period represented in RFSTDTC and RFENDTC, when relative timing such as "BEFORE", "PRIOR", "ONGOING"', or "CONTINUING" is collected instead of an actual date and is collected in relation to the applicant-defined study reference period.
  • Variable --STRF is used to identify the start of an observation relative to the sponsor-defined study reference period.
  • Allowable values for --STRF are "BEFORE", "DURING", "DURING/AFTER", "AFTER", and "UNKNOWN". Although "COINCIDENT" and "ONGOING" are in the STENRF codelist, they describe timing relative to a point in time rather than an interval of time, so are not appropriate for use with --STRF variables. It would be unusual for an event or intervention to be recorded as starting "AFTER" the study reference period, but could be possible, depending on how the study reference period is defined in a particular study.
4Timing of Observation End Relative to the Reference Period 
  • Variable --ENRF represents the timing of observations relative to an applicant-defined reference period represented in RFSTDTC and RFENDTC, when relative timing such as "BEFORE", "PRIOR", "ONGOING"', or "CONTINUING" is collected instead of an actual date and is collected in relation to the applicant-defined study reference period.
  • Variable --ENRF is used to identify the end of an observation relative to the sponsor-defined study reference period.
  • Allowable values for --ENRF are "BEFORE", "DURING", "DURING/AFTER", "AFTER" and "UNKNOWN". If --ENRF is used, then --ENRF = "AFTER" means that the event did not end before or during the study reference period. Although "COINCIDENT" and "ONGOING" are in the STENRF codelist, they describe timing relative to a point in time rather than an interval of time, so are not appropriate for use with --ENRF variables.

Timing Relative to Reference Points

Applicants may define fixed reference points within a study from which to reference the relative timing of observations. In such cases, timepoints are used as references from which to populate the variables described below.


NumVariable PopulationImplementation
1

Observation Start Timing Relative to a Fixed Reference Point


  • Variable --STTPT represents an applicant-defined fixed reference point that characterizes the start of an observation.
    • Allowable values for --STTPT are a description of or the date and/or time of the fixed reference time point. 
  • Variable --STRTPT represents the start of an observation relative to a reference time point represented in --STTPT.
    • Allowable values are that an observation can:
      • Start BEFORE the reference point,
      • Start COINCIDENT with the reference point; or
      • Be UNKNOWN when it started.
2

Observation End Timing Relative to a Fixed Reference Point

  • Variable --ENTPT represents an applicant-defined fixed reference point that characterizes the end of an observation.
    • Allowable values for --ENTPT are a description of or the date and/or time of the fixed reference time point. 
  • Variable --ENRTPT represents the start of an observation relative to a reference time point represented in --ENTPT.
    • Allowable values are that an observation can:
    • End BEFORE the reference point,
    • End COINCIDENT with the reference point,
    • End AFTER the reference point,
    • Be known that it did not end but was ONGOING; or
    • Be UNKNOWN when it ended or if it was ongoing.
3Planned Intervals Relative to a Fixed Reference Point

When instances of an activity are scheduled at planned time intervals relative to a fixed reference point (e.g., an exposure), the following timing variables will be used:

NumVariableDescription of Use

--TPTREFRepresents a description of the fixed reference point from which the planned observation will be made.

--RFTDTCRepresents the actual date/time of the value of --TPTREF.

--ELTM

Represents the planned elapsed time from the fixed timepoint reference to the planned observation.

  • The value of this variable is usually also reflected in the value of variable --TPT.

--TPTRepresents the label for the time point relative to the value of --TPTREF.

--TPTNUMRepresents the order of time points represented in --TPT relative to the value of --TPTREF.


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