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After the document is created, it will be available on the CDISC system, and according to its kind, it will be stored and/or distributed
- Outlook - Internal and external Emails must be distributed through official company Email.
- Confluence Wiki - ???
- SharePoint / OneDrive - ???
- Azure DevOps Wiki - Documents related to projects worked on Azure DevOps. Each Document needs to be stored within the project that it is related to.
- GitHub Wiki - ???
Use
A document has been distributed internally, and can generate business decisions, further actions, or serve other purposes. (external use is outside the scope of this policy)
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- Documents must include name, date of creation, version, date of the last update (if applicable), date of next review, and name of the employee or contractor in charge of the document.
- The employee or contractor who created the document will own it and must make sure that is review every year to check if there are updates that need to be made.
- When an employee leaves the company, all the documents that he or she owns will be reviewed to make sure that they are still needed. The documents that are still needed for the company will be assigned to a new employee, who from this moment, is taking responsibility for the new documents. Documents that are not needed anymore will be transferred to a file until a retention period is reached.
- Documents can’t have a copy in a different location.
- If there are two or more duplicate documents and one is an update of the previous ones, the most recent update is the want that will stay on file, and the others, after a revision, will go to the Retention Period.
- owner
- last modified
- Next review
- status
Dispose
Before any document could be disposed, it needs to be sent to a Retention Period where the document will follow some steps before is deleted.
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